Annual General Meeting 2025

Each shareholder, who is registered on the record date of the General Meeting, 17 March 2025, in the Company’s shareholders’ register held by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the Company’s shareholders’ register.

 

Registration for the General Meeting will begin on 14 February 2025. A shareholder who is registered in the shareholders’ register of the Company and who wants to participate in the General Meeting, shall register for the meeting no later than Monday 24 March 2025 at 10:00 am (Finnish time), by which time the registration must be received. The registration may be made:

 

a) on the Company’s website at www.lt.fi/en/investors

Electronic registration requires strong authentication of the shareholder or his/her legal representative or proxy representative with a Finnish, Swedish or Danish bank ID or mobile certificate.

 

b) by email by submitting the registration and advance voting form, which is available on the Company’s website at the latest as of 14 February 2025, or corresponding information, addressed to agm@innovatics.fi 

 

c) by telephone +358 10 2818 909 on weekdays at 9:00 am - 12:00pm and 1:00 - 4:00pm (Finnish time)

d) by regular mail by submitting the registration and advance voting form, which is available on the Company’s website at the latest as of 14 February 2025, or corresponding information, addressed to Innovatics Oy, AGM/Lassila & Tikanoja plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland.

 

In connection with the registration, a shareholder must state the requested information such as his/her name, date of birth/company identification number, e-mail address, telephone number and the name of a possible assistant or proxy representative and the date of birth of a proxy representative. The personal data given to Lassila & Tikanoja plc and Innovatics Oy is used only in connection with the General Meeting and with the processing of related registrations.

 

A shareholder, his/her representative or proxy representative shall, on demand, be able to prove their identity and/or right to representation at the meeting venue.

Further information regarding the registration and advance voting is available by telephone during the General Meeting’s registration period by calling Innovatics Oy at +358 10 2818 909 on weekdays at 9:00 am - 12:00 noon and 1:00 pm - 4:00 pm (Finnish time).

 

A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she on the record date of the General Meeting, 17 March 2025, would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Oy. The right to participate in the Annual General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by 24 March 2025, by 10:00 am. As regards nominee registered shares this constitutes due registration for the Annual General Meeting. Changes in shareholdings that take place after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder's share of votes.

 

A holder of nominee registered shares is advised to request without delay necessary instructions regarding the temporary registration in the Company’s shareholders’ register, the issuing of proxy documents, registration for the Annual General Meeting and advance voting from his/her custodian bank. The account manager of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the Annual General Meeting, temporarily into the Company's shareholders’ register at the latest by the time stated above and, if necessary, arrange advance voting on behalf of a nominee-registered shareholder before the end of the registration period for nominee-registered shareholders. Further information is also available on the company's website at www.lt.fi/en/investors.

 

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative may also vote in advance as described in this notice. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder. When a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.

 

Possible proxy documents shall be delivered before the end of the registration period primarily as attachments in connection with electronic or e-mail registration or alternatively as originals by mail to Innovatics Oy, AGM/Lassila & Tikanoja plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland. In addition to the delivery of proxy documents, a shareholder or his/her proxy representative shall ensure that he/she has registered for the Annual General Meeting in the manner described above in this notice.

 

Shareholders can also use the electronic Suomi.fi authorisation service instead of the traditional proxy document for authorising a proxy representative. The proxy representative is nominated in the Suomi.fi service at www.suomi.fi/e-authorizations (authorisation topic “Representation at the General Meeting”). The proxy representative is required to identify themself with strong electronic authentication in the general meeting service when registering, after which they can register and vote in advance on behalf of the shareholder they represent. The strong electronic authentication works with personal bank codes or mobile certificate. More information on the electronic authorisation is available on www.suomi.fi/e-authorizations.

 

A shareholder, whose shares are registered on his/her personal Finnish book-entry account, can participate in the General Meeting by voting in advance on certain items on the agenda of the Annual General Meeting during the period from 14 February 2025 to 24 March 2025 10:00 am

 

a) on the Company’s website www.lt.fi/en/investors; or

 

b) by mail or email by submitting the advance voting form, which is available on the company’s website at www.lt.fi/en/investors, or corresponding information, to Innovatics Oy by mail addressed to Innovatics Oy, AGM/Lassila & Tikanoja plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi. The advance votes must be received by the recipient by the end of the advance voting period. 

 

It is not possible for shareholders having voted in advance to use the right to request information or the right to request a vote stipulated in the Finnish Companies Act or to vote on a possible counterproposal unless the shareholder participates in the Annual General Meeting at the meeting venue in person or by way of proxy representation.

With respect to nominee registered shareholders, the advance voting is carried out by the account manager. The account manager may vote in advance during the registration period for the nominee registered shares on behalf of the represented nominee registered shareholders in accordance with the voting instructions given by them.

 

An agenda item subject to advance voting is considered to have been presented unchanged to the general meeting. The terms and conditions, and other instructions for electronic advance voting are available on the company's website at www.lt.fi/en/investors.

 

The language of the general meeting will be Finnish. Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to matters to be handled at the meeting.

Changes in shareholdings that take place after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder's share of votes. 

 

On the date of this notice to the General Meeting, 12 February 2025, the total number of shares and votes in Lassila & Tikanoja plc is 38,798,874.

 

Shareholders are requested to note that following the meeting via webcast is not considered as official participation in the meeting unless the shareholder has voted in advance.

 

Further information on registration and advance voting is available by telephone from +358 10 2818 909 on weekdays at 9:00 am - 12:00pm and 1:00 - 4:00pm (Finnish time).